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Administrative Assistant / Office Coordinator

About you:
You’re an administrative professional with exceptional organizational and interpersonal skills. You excel in a fast-paced environment and can manage and prioritize tasks across a variety of departments. You’re quick, responsive, and have specific experience with coordinating and scheduling interviews with prospective candidates. You’ve worked previously as an office manager, administrative assistant, or office coordinator and are looking for a new challenge. You’ll be responsible for managing the remaining build-out of our new San Francisco location and ensuring the office operates smoothly, and you have some great ideas about how to make that happen.

What you’ll be doing:

  • Helping the team open the Thalmic Labs San Francisco office by developing the plan for completing the build-out of the space, ordering furniture and supplies, coordinating with contractors and vendors, planning daily meal catering, and coordinating construction, load-in, and set-up while enabling the team’s productivity
  • Managing facility responsibilities and developing the right list of contractors and vendors to ensure a productive, clean, and confidential operation
  • Owning and managing the confidentiality process of the office 
  • Collaborating  with other members of the administrative team to bring Thalmic culture and best practices to our SF location
  • Ensuring presence at front desk during office  hours
  • Managing the guest and interview candidate experience
  • Scheduling and coordinating meetings and interviews
  • Answering and directing phone calls
  • Filing, record-keeping, and possibly bookkeeping
  • Working with other members of the administrative and marketing teams
  • Other responsibilities as needed  

What you’ll need:

  • A Bachelor’s degree or college diploma in a relevant field of study
  • Experience in an administrative or office management role
  • Excellent verbal and written communication skills
  • Self-starter attitude with bias for action
  • Strong time management and organizational skills
  • Proficiency in Microsoft Office / Google Apps
  • Ability to prioritize and to take initiative

Bonus points for:

  • Experience with event planning/travel planning/customer service and marketing coordination
  • Having previously worked in a startup or new business/office environment
  • Strong desire to grow and learn


Feel like you can’t tick all the boxes above? If you have some of the skills and experience that we’re looking for and are willing to use your talent to learn the rest, we encourage you to apply! 

Why Thalmic: 
Day-to-day, we challenge each other to constantly raise the bar, encourage unconventional thinking to achieve innovative breakthroughs, and are passionately committed to surpassing our goals. We advocate a healthy lifestyle and promote continuous learning in a flexible work environment. Most of all, we set visionary goals, and we’re passionate about building the best, most impactful products that people will love. 

About us: 
Thalmic is a hardware + software company building exciting technologies that will shape the future of human-computer interaction, backed by a world-class team of investors including Intel Capital, Spark Capital and The Amazon Alexa Fund.  

We announced our first product, the Myo gesture control armband, in 2013, and pre-sold over 10,000 units in the first 48 hours. Myo is now shipping worldwide and has gone on to win numerous awards, including Digital Trends’ “Best of CES 2014” Award for Cool Tech

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