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Administrative Coordinator-Marketing

About you:

You have exceptional organizational and interpersonal skills and are passionate about marketing. You excel in a fast-paced environment and can manage tasks, prioritize work, and drive projects to be completed efficiently and effectively. You’re quick, proactive and responsive, and have specific experience supporting a team, coordinating an office, and managing candidates, vendors, and visitors. You’re eager to expand your office management experience into marketing. You’ll be responsible for managing the day-to-day operations of our San Francisco location to ensure that the office runs smoothly and for supporting the marketing team in a variety of tasks and projects.

Main Objectives:

  • Within the first two weeks, learn and manage responsibilities for the marketing team:
    • Organize the team’s Google Suite documentation
    • Setup and update the marketing section of our internal intranet
    • Inventory and address office needs
    • Organize and manage creative / marketing assets and samples
    • Manage guests and vendors when in office, orchestrating the “front door” experience
    • Manage daily breakfast and lunch catering program
    • Manage the onsite interview candidate experience
    • Schedule and coordinate meetings and interviews
    • Manage travel for the Marketing team
  • Within the first four weeks, develop procedures to optimize the office and the marketing team’s workflows:
    • Setup a system for ordering supplies and organizing the office
    • Create a holistic marketing calendar
    • Update Marketing timelines
    • Create processes for office efficiencies
    • Organize public spaces and closets
    • Create a system for and manage IT system needs with an external vendor
    • Produce and update marketing materials
    • Provide support for internal and external events
    • Coordinate marketing efforts across the entire team
  • Within three months, become established as the go-to resource for administrative / marketing needs within our San Francisco office:
    • Be the lead point of contact for internal marketing requests and initiate briefs for the creative team
    • Collaborate with other members of the administrative team to bring Thalmic culture and best practices to our SF location
    • Coordinate construction and build-out of space
    • Manage facility responsibilities including optimizing space setup
    • Coordinate office projects that enable the team’s productivity
    • Assist with additional marketing projects as needed

What you need:

  • A Bachelor’s degree or college diploma in a relevant field of study
  • Administrative or office management experience
  • Excellent verbal and written communication skills
  • Self-starter attitude with bias for action
  • Strong time management and organizational skills
  • Proficiency in Microsoft Office / Google Apps
  • Ability to prioritize and to take initiative

Bonus points for:

  • Experience with event planning / travel planning / customer service and marketing coordination
  • Having previously worked in a startup or new business / office environment
  • Strong desire to grow and learn

Feel like you can’t tick all the boxes above? If you have some of the skills and experience that we’re looking for and are willing to use your talent to learn the rest, we encourage you to apply!

Why Thalmic:

Day-to-day, we challenge each other to constantly raise the bar, encourage unconventional thinking to achieve innovative breakthroughs, and are passionately committed to surpassing our goals. We advocate a healthy lifestyle and promote continuous learning in a flexible work environment. Most of all, we set visionary goals, and we’re passionate about building the best, most impactful products that people will love.

About us:

Thalmic is a hardware + software company building exciting technologies that will shape the future of human-computer interaction, backed by a world-class team of investors including Intel Capital, Spark Capital and The Amazon Alexa Fund.

We announced our first product, the Myo gesture control armband, in 2013, and pre-sold over 10,000 units in the first 48 hours. Myo is now shipping worldwide and has gone on to win numerous awards, including Digital Trends’ “Best of CES 2014” Award for Cool Tech

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