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Administrative Coordinator-Marketing

Summary:

You have exceptional organizational and interpersonal skills and are passionate about office management and support. You excel in a fast-paced environment and can manage tasks, prioritize work, and drive projects to be completed efficiently and effectively. You’re quick, proactive, and responsive, and have specific experience supporting a team, coordinating an office, and managing candidates, vendors, and visitors. You’ll be responsible for managing the day-to-day operations of our San Francisco location to ensure that the office runs smoothly and for supporting the marketing team in a variety of tasks and projects.

Main Objectives:

  • Within the first two weeks, learn and manage responsibilities for the marketing team:
    • Collaborate with administrative operations team to drive, set, and maintain best practices
    • Inventory and address office needs from business supplies to employee benefits
    • Learn and maintain office visitor protocol and orchestrate the “front door” experience
    • Onboard and begin to oversee candidate hiring process, from interview scheduling to onsite coordination
    • Review the marketing/retail team travel calendars and begin managing travel for all team members
    • Understand existing vendor relationships and introduce yourself as the point of contact
    • Organize and manage creative / marketing assets and samples
    • Help manage calendars of CMO and marketing team
  • Within the first four weeks, develop procedures to optimize the office and the marketing team’s workflows:
    • Identify areas for office environment improvement and begin putting together an action plan to address needs
    • Review current system for ordering supplies and office organization and identify areas for improvement
    • Inventory and organize public spaces and closets
    • Update key marketing/retail documents including program overview, schedule, and travel
    • Review internal and external event calendar, identifying areas of responsibility and providing support where necessary
    • Set up and update the marketing section of our internal documentation resources
    • Coordinate marketing / retail efforts across the entire team
    • Create a holistic marketing / retail calendar
  • Within three months, become established as the go-to resource for administrative / marketing needs within our San Francisco office:
    • Help manage the San Francisco office space planning
    • Inter-office procedures / team procedures (how stuff works at Thalmic)
      • E.g. contract review & approval process, billing process (net day terms)
    • Coordinate construction and build-out of space as needed
    • Manage facility responsibilities including optimizing space setup
    • Coordinate office projects that enable the team’s productivity
    • Assist with additional marketing projects as needed

What you need:

  • A Bachelor’s degree or college diploma in a relevant field of study
  • Administrative or office management experience
  • Excellent verbal and written communication skills
  • Self-starter attitude with bias for action
  • Strong time management and organizational skills
  • Proficiency in Microsoft Office / Google Apps
  • Ability to prioritize and to take initiative
  • Strong critical thinking and problem solving abilities

Bonus points for:

  • Experience with event planning / travel planning / customer service and marketing coordination
  • Having previously worked in a startup or new business / office environment

Feel like you can’t tick all the boxes above? If you have some of the skills and experience that we’re looking for and are willing to use your talent to learn the rest, we encourage you to apply!

Why Thalmic:

Day-to-day, we challenge each other to constantly raise the bar, encourage unconventional thinking to achieve innovative breakthroughs, and are passionately committed to surpassing our goals. We advocate a healthy lifestyle and promote continuous learning in a flexible work environment. Most of all, we set visionary goals, and we’re passionate about building the best, most impactful products that people will love.

About us:

Thalmic is a hardware + software company building exciting technologies that will shape the future of human-computer interaction, backed by a world-class team of investors including Intel Capital, Spark Capital and The Amazon Alexa Fund.

We announced our first product, the Myo gesture control armband, in 2013, and pre-sold over 10,000 units in the first 48 hours. Myo is now shipping worldwide and has gone on to win numerous awards, including Digital Trends’ “Best of CES 2014” Award for Cool Tech

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