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Administrative Assistant/Office Coordinator

About you:

You’re an administrative professional with exceptional organizational and interpersonal skills. You excel in a fast-paced environment and can manage and prioritize tasks across a variety of departments. You’re quick, proactive yet responsive, and have specific experience supporting executives and coordinating and managing the candidate interview experience. You’ve previously worked as an office manager, administrative assistant or office coordinator and are looking for a new challenge. You potentially have a passion for marketing. You’ll be responsible for managing the day-to-day operations of our San Francisco location ensuring the office runs smoothly, and you have some great ideas about how to make that happen.

What you’ll do:

  • Own the operations of the SF office by completing the remaining build-out of the space, ordering furniture and supplies, coordinating with contractors for matters such as HVAC and work space planning
  • Manage vendors, plan daily meal catering for breakfast and lunch, and coordinate construction, load-in, and set-up with a bias for enabling the team’s productivity
  • Manage facilities responsibilities and develop the a strong list of contractors and vendors to ensure a productive, clean, and confidential operation
  • Own and prioritized the confidentiality process of the office
  • Support the CMO with administrative duties such as scheduling, team event planning and travel
  • Collaborate with other members of the administrative team to bring Thalmic culture and best practices to our SF location
  • Receive guests and manage the “front door” experience
  • Manage the interview candidate experience
  • Schedule and coordinate meetings and interviews
  • Filing, record-keeping, and possibly bookkeeping
  • Work with other members of the administrative and marketing teams
  • Other responsibilities as needed  

What you need:

  • A Bachelor’s degree or college diploma in a relevant field of study
  • Executive assistant or office management experience
  • Excellent verbal and written communication skills
  • Self-starter attitude with bias for action
  • Strong time management and organizational skills
  • Proficiency in Microsoft Office / Google Apps
  • Ability to prioritize and to take initiative

Bonus points for:

  • Experience with event planning/travel planning/customer service and marketing coordination
  • Having previously worked in a startup or new business/office environment
  • Strong desire to grow and learn

Feel like you can’t tick all the boxes above? If you have some of the skills and experience that we’re looking for and are willing to use your talent to learn the rest, we encourage you to apply!

Why Thalmic:

Day-to-day, we challenge each other to constantly raise the bar, encourage unconventional thinking to achieve innovative breakthroughs, and are passionately committed to surpassing our goals. We advocate a healthy lifestyle and promote continuous learning in a flexible work environment. Most of all, we set visionary goals, and we’re passionate about building the best, most impactful products that people will love.

About us:

Thalmic is a hardware + software company building exciting technologies that will shape the future of human-computer interaction, backed by a world-class team of investors including Intel Capital, Spark Capital and The Amazon Alexa Fund.  

We announced our first product, the Myo gesture control armband, in 2013, and pre-sold over 10,000 units in the first 48 hours. Myo is now shipping worldwide and has gone on to win numerous awards, including Digital Trends’ “Best of CES 2014” Award for Cool Tech.

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